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Tour to Move

Everything you need to know after a successful tour allows you to spec the ideal office space and gather competing bids from the entire market. We also want to help you with everything that happens next.

With the help of industry experts, we’ve broken down each step that follows a successful tour: Plan, Sign, Build, Move. Ask the Experts — a directory of industry professionals — is coming soon too. From architects and attorneys to construction contractors and moving companies, we’re bringing everyone you could ever need together in one place.

Are you a CRE industry pro? Go to the Expert Directory sign-up and reserve your spot in the Directory. We’ll be in touch when it’s ready to go.

The DealBoard Team

Expert Directory Sign-up

Calling all experts! Do you support the commercial real estate industry? We’re building a one-of-a-kind Ask the Experts Directory to help tenants (and reps!) hire the professionals they need. Space planners. Architects. Furniture vendors. Real estate attorneys. Construction contractors. Moving companies. A/V installers. Security alarms. Whatever it is you do, reserve your spot in the Directory!

You’ve gathered competing bids, toured different office spaces and found your perfect fit. The hard part is over! Getting a deal done is as easy as 1-2-3-4.

1. Plan

Space planning is the first step after a successful tour. Unless you want the space “as is” with no tenant improvements (TI), some construction will be necessary to get it ready for you. The planning phase is your chance to describe the exact layout and design you have in mind. It’s also the landlord rep’s chance to find out exactly what that will cost. The planning paperwork usually moves through four phases:

  1. As-Built Plan – A drawing of how the space is built out today; the “starting point”
  2. Space Plan – A high-level description of how you will want the space laid out
  3. Final Plan – A space plan with enough added detail to solicit construction bids
  4. Construction Bids – A line-item breakdown of what it will cost to build out the final plan

Potential partners: Space planner, architect, interior designer

Are you an Expert in this area? Reserve your spot in the directory.

Weld Ransom, a Certified Interior Designer with 25 years of experience, is Chief Manager and Principal at Planforce Commercial Interiors. Weld specializes in designs for office, healthcare and industrial layouts, including white and clean room environments.

2. Sign

The final plan is set, the construction estimates are back, and the landlord rep has adjusted their bid if necessary. It’s now time to move toward two legal documents in this order:

  1. LOI – An initial, non-binding summary of all the terms that will make up your lease; “a meeting of the minds”
  2. Lease – The final, legally binding document that details all of the owner’s legal obligations to you, and vice versa; “the real deal”

Potential Partners:  Commercial real estate attorney

Are you an Expert in this area? Reserve your spot in the directory.

Tony Gleekel is an attorney and shareholder of the law firm Siegel Brill where he has practiced for the past 27 years. As a real estate development lawyer, Tony counsels property owners, landlords, tenants and land management companies on a wide range of real estate concerns.

3. Build

The lease is signed and it’s time to build out the tenant improvements. Don’t miss this opportunity to confirm the scope and finishing details of the tenant improvements one more time and make sure everyone is clear on the timeline and budgets. A little extra communication now can prevent surprises later on.

Potential partners:  Project Manager, General Contractor, Carpenter

Are you an Expert in this area? Reserve your spot in the directory.

Bill Bartolic, Principal of BCI Builders, has more than 40 years of experience in construction management related to commercial real estate. Bill’s expertise ranges from contract management and negotiation to value engineering and creative building solutions.

4. Move

Construction is underway and your occupancy date is possibly months out. Many tenants naturally put off thinking about the move for a while. Don’t make this mistake. There are few things that frustrate clients and disengage employees more than a botched office move. Remember:

  1. Start early
  2. Make a plan
  3. Pick a team

Doing this for the first time? Be sure to reference our handy Move Checklist. Your employees will thank you later.

Potential partners: Project Manager, Logistics Manager, Move Coordinator, IT Consultant

Are you an Expert in this area? Reserve your spot in the directory.
Tour To Move